North Zone chapter of Urological Society of India

(Updated: 30th June, 2019)

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1. TITLE

The name of the society shall be “North Zone Chapter of The Urological Society of India”, hereafter referred to as “The Society”.

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2. REGISTERED OFFICE

The Office of the Society shall be as determined from time to time by the Council of the Society

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3. OBJECTS

• To promote high standards in the practice of Urologyin the North Indian States/Union Territories  of Delhi, Chandigarh, Haryana, Himachal Pradesh, Jammu & Kashmir, Punjab, Rajasthan, Uttarakhand and Uttar Pradesh.

• To associate together in one body all scientific personnel actively interested in the practice of Urology in the above mentioned areas.

• To foster high and uniform standards in Postgraduate training in Urology.

• To promote research in Urology for improving the practice of Urology.

• To promote, establish or support any institution, scientific association or research organization which is directed towards raising the standards of Urological practice or teaching or research in Urology in India.

• To promote the publication of scientific literature pertaining to Urological practice or research.

• To endeavor, to establish and maintain liaison with other associations or organized bodies, in India or abroad, whose objects are in keeping with those of the Society.

• To carry out any other activities which are incidental or conducive to the furtherance of the objects of the Society.

All the income, earnings, movable, immovable properties of the Society shall be solely utilized and applied towards the promotion of its aims and objects only as set forth in the memorandum of Association and no profit thereof shall be paid or transferred directly or indirectly by way of dividends, bonus, profits or in any manner whatsoever to the present or past members of the Society. No present or past member of the society shall have any personal claim on any movable or immovable properties of the Society or make any profits, whatsoever by virtue of his membership.

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4. MEMBERSHIP

Members shall be recognized qualification in Urology there shall be following classes of members.

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a. Full Members

Surgeons holding recognized postgraduate qualifications in Urology (e.g.) M.Ch. Urology, DNB Urology or foreign qualifications in Urology (equivalent to M.Ch. or DNB and recognized in India) and who are practicing Urological specialty in above mentioned areas of India, at the time of their election, are eligible to become full members.
Only Full members of Urological Society of India (USI) are eligible to become full members of the society.

b. Associate Members
Members who already have associate membership will continue to have it.No further members shall be added. They shall have no voting rights.

 

C. Trainee members
Post-graduate students who are admitted to MCh (Urology) or to DNB (Genitourinary surgery) are eligible for trainee membership. They shall have no voting rights. After getting the full USI membership, they will be eligible for full membership of the society.

 

d. Life Members
All categories of members shall be life members.

 

e. Honorary Members
Any eminent Urologist from India or abroad can be nominated by the approval of the council as Honorary member. They shall have no voting rights.

The rules for membership shall not be applicable in retrospect to existing full and associate members.

 

5. MODE OF ELECTION

a. Full members

Nominees shall be sponsored by two Full members of the Society and elected by the Council.

b. Trainee Members

Nominees shall be sponsored by two Full members and elected by the Council.

c. Honorary members

Any eminent Urologist from India or abroad can be nominated by the approval of the council as Honorary member

6. RIGHTS OF MEMBERS

Only Full members shall be eligible to vote at any Annual or Special General meeting.
All classes of members shall have right to attend any Scientific or general meeting of the Society.

7. CESSATION OF MEMBERSHIP

Any member may resign from his membership at any time by serving a notice in writing to the Honorary Secretary. Such registration shall not relieve the member from the responsibility to pay any dues to the Society prior to ceasing to be a member.
Any member whose subscription is in arrears for the first six months of the financial year and who has been duly notified in writing by the Honorary Treasurer or Secretary shall forfeit his membership. Such member may be considered for re-election upon a formal application to the Council after all the dues have been paid. The discretion of the Council shall be final in case of such re-election.
The Council shall have the right to terminate the membership or alter the class of any individual member, even after the election, if it is subsequently found that material facts supplied in the application were incorrect.
The Council shall have the powers to terminate the membership of any member who has been found guilty of unprofessional behavior or of working against the interest of the Society, provided that member concerned is offered full opportunity to present his case to the Council, and provided that in case of termination of membership, the later is confirmed at the Annual General Meeting by two-third majority of members present and voting.

Appeal and re-admission of members: Any member whose membership has been terminated for any reason may appeal for re-admission to the society by submitting a formal application in writing to the council through the Honorary Secretary. The application shall be considered by the executive council after all the dues have been paid. The discretion of the council shall be final in case of such re-admission.

8. SUBSCRIPTION

The Life membership subscription shall be:

Full members                                    INR.5, 000/- + applicable tax +Processing fees

Trainee members                           INR.5, 000/- + applicable tax +Processing fees

Honorary members                        Nil

9. FINANCIAL YEAR AND AUDIT OF ACCOUNTS

The financial year of the Society shall be 1st April to 31st March. The financial year shall close on 31st March every year. The honorary treasurer will be responsible for annual auditing of accounts by a qualified Chartered Accountant.

10. BANK ACCOUNT

The bank account shall be operated by the Honorary Treasurer. All cheques shall be signed by two Officers of the Society of whom one shall be the Honorary Treasurer and the other either the Honorary Secretary or President or any other Officer nominated for the year by the Council.

11. OFFICERS OF THE SOCIETY

Officers of the Society shall be the President, President-Elect, Honorary Secretary,Secretary-Elect,Honorary Treasurer and Treasurer elect.
No member of the Society will be eligible for election to the Office of the President, President-elect, Honorary Secretary Secretary-Elect, Honorary Treasurer and Treasurer elect unless he has completed in the past one full term as a member of the Council. An Officer or a Council Member who fails to attend two consecutive Council meetings without valid reason and without prior intimation will be deemed to have forfeited his post.
The Secretary, Secretary Elect, Treasurer, Treasurer Elect, Org. Chairman and Org. Secretary are not eligible to participate in the election in the year of holding office to ensure level playing field.

The Officers shall be elected at the Annual General Meeting from a list of suggested nomination submitted to the Council.
1. President: The President-Elect for the given year will automatically become the President for the next year. He will hold the Office for one year. An election for the post of the President will be held only if the President-elect for the previous year does not wish to or is not available to take over the Office of the President. The President shall hold Office from the day following the termination of Annual General meeting at which he is installed to the termination of the next Annual meeting.

2. President-Elect: The President-Elect shall be elected for one year. He will automatically become the President the following year. The President-Elect shall hold office from the day following termination of Annual General Meeting at which he is elected to the termination of the next annual meeting.

3. Honorary Secretary: The Honorary Secretary will be elected for two years. The Honorary Secretary shall hold Office from the day following termination of Annual General Meeting at which he is elected to the termination of the second annual meeting.

4. Honorary Secretary-Elect: The Honorary Secretary -Elect shall be elected for one year. He will automatically become the Honorary Secretary the following year. The Hon. Secretary-Elect shall hold office from the day following termination of Annual General Meeting at which he is elected to the termination of the next annual meeting.

5. Honorary Treasurer: The Honorary Treasurer will be elected for two years. The Honorary Treasurer shall hold Office from the day following termination of Annual General Meeting at which he is elected to the termination of the second annual meeting.

6. Treasurer –Elect: The Treasurer -Elect shall be elected for one year. He will automatically become the Honorary Treasurer the following year. The Treasurer -Elect shall hold office from the day following termination of Annual General Meeting at which he is elected to the termination of the next annual meeting.

The President shall not be eligible for immediate re-installation. The President-Elect will automatically become President at the end of one year.

12. DUTIES OF THE OFFICERS

The President shall preside at the Annual General meetings and at all the meetings of the Council.
The President-elect shall perform all duties of the President in the absence of the latter or at his request. The President-Elect shall have such other powers and functions as may be assigned by the Council.
The Honorary Secretary shall look after the day to day affairs of the Society under direction of the Council. He shall be responsible for summoning all meetings, preparing the agendas and keeping minutes of the proceedings. He shall be in charge of all files, documents, books and other papers of the Society. He shall be responsible of maintaining a register of members. He shall be responsible for formulating the annual report to be presented to the Council and the Annual General meeting.
The Honorary Secretary-Elect shall have such other powers and functions as may be assigned by the Council.
The Honorary Treasurer shall be responsible for receiving all subscriptions and other dues from the members, for paying all bills and for preparing an audited statement of accounts and balance sheet annually to the Council and the Annual General meeting, He shall keep true and accurate records of all financial transactions of the Society. On request from the Honorary Secretary, he shall pay authorized bills of the Secretary. He shall be responsible for notifying all members regarding their dues to the Society.
The Treasurer- Elect shall have such other powers and functions as may be assigned by the Council

13. EXECUTIVE COUNCIL

The executive council shall constitute of Elected and Ex-officio members.
The minimum strength of the executive committee including office bearers shall be ten.
The executive committee (council) of the society shall consist of the following office bearers: President, President-Elect, Immediate  Past President, Honorary Secretary,Secretary-elect, Honorary Treasurer,Treasurer-elect, five council members, and two Ex-officio members who are the zonal representatives to the council of Urological Society of India.
The Officers shall be elected at the Annual General Meeting from a list of suggested nomination submitted to the Council. No member of the Society will be eligible for election to the Office of the President, President-elect, Honorary Secretary or Secretary-elect unless he has been at some time in the past a member of the Council.
The President Elect, Hon. Secretary, Secretary-Elect, Hon. Treasurer and Treasurer Elect will be elected during the annual business meeting by the full members present.
Council Members shall be elected for two years
Council nominations for Full members shall be made by two Full members, along with a written consent by the candidate agreeing to the nomination.
All nominations for Council election should reach the President Elect who shall be the returning Officerby the date specified by the Honorary Secretary which should be at least four weeks before the date of the Annual Meeting.
All members of the Council shall be elected at the Annual General Meeting.
For any casual vacancy in the Council that may occur, the AGM shall be empowered to appoint a successor who shall hold the Office until the next Annual General Meeting.

14. DUTIES OF THE COUNCIL

The Council shall constitute the executive authority of the Society in all matters scientific, business and financial.
The Council shall be responsible for arrangement for the business and scientific parts of the Annual General Meeting.
The Council shall have the powers to appoint any Sub-Committee for any specific purpose of any aspect of the functioning of the Society. Such committees shall be responsible to the Council. The reports of such committees shall be incorporated in the reports of the Council and submitted by the Council at the General Meeting.
The Council shall have powers to invest money of the Society with due regard for existing laws.
The Council shall be executive body to review the application forms of the Associate members to be promoted as full members as and when occasion arises.
The Council shall meet at the call of the President. Five members shall constitute a quorum.

15. GENERAL MEETING

The Annual General Meeting shall consist of two parts, viz., business and scientific.
The Annual General Business meeting shall be held not later than ten months after the date of the termination of the financial year of the Society.
The Council shall have the powers to convene such other business meeting it deems necessary, when it shall be called a special general meeting.
The Council shall have the powers to decide to convene such other scientific meeting besides the annual one as it deems desirable.
The agenda for the Annual General Business meeting shall be:
I. To receive the report of the Council
II. To receive the report of the Honorary Treasurer and the audited statement of accountants and balance sheet.
III. To approve new members to the Society as recommended by the council.
IV. To elect officers and members of the Council.
V. To elect the auditors
VI. To consider other business as the Council may determine.
VII. To consider any resolution or amendments to the rules submitted by members.

Quorum at Annual General Meetings shall be constituted by fifteen full members. If no quorum is formed at the first instance the meeting shall be dissolved and reassembled after 15 minutes, when no quorum shall be required.
Resolution: Any member desirous of moving a resolution at the Annual General Meeting shall notify the same in writing to the Hon. Secretary at least six weeks before the date of such meeting.

16. DISSOLUTION

Any number not less than three-fifths of the members of the Society may determine that the Society shall be dissolved, and thereupon it shall be dissolved forthwith, or at the time then agreed upon, and all necessary steps shall be taken for the disposal and settlement of property of the Society, its claims and liabilities. If upon dissolution or termination of the Society there shall remain after discharge of all the debts and liabilities any property or funds whatsoever they shall be given or transferred to an institution or institutions having similar Objectives as the Society which shall be determined by the votes of not less than three-fifth of the members of the group at the meeting at the time of dissolution.

17. AMENDMENTS OF RULES

Notice of any proposal to repeal, amend or add to the existing rules shall be forwarded to the Hon. Secretary in writing not later than six weeks before the date of the Annual General Meeting. All the amendments to the rules suggested by the member or by the members or by the Council shall be circulated to the members by the Secretary at least two weeks prior to the meeting. The proposal shall appear in the agenda of the meeting in the form of a resolution duly proposed and seconded. No proposal shall be considered as passed unless it is carried by a majority of at least three-fifth of the members present and voting.

19. NOTICES OF THE SOCIETY

All notices of the society will be sent to the Council members through their email addresses only. Emails sent and delivered will be considered sufficient notice. Common notices to be sent to all the members of the society will be sent through their registered emails and will also be posted on the official website of the society. This will constitute sufficient notice.

Donations to the USI have been granted exemption from income tax under section 80 G (1) of Income Tax Act. 1961 by the office of the Director of Income Tax (Exemptions) vide Order No. DIT (E)/MC/80-G/1468/97-98 INS/15533, dated 27-6-97.